Specialist-Contracts
Bengaluru
API International Capability Centre Private Limited
Position Summary
The Global Contract Specialist supports the efficient processing of a high volume of contracts across multiple regions. This mid-level role is responsible for drafting, reviewing, and administering agreements within defined templates, playbooks, and approval parameters. The position partners closely with the business and Legal team to ensure timely execution while maintaining compliance with company standards and risk guidelines.
This role does not provide legal advice and operates within established contracting authority limits.
Key Responsibilities
Contract Drafting & Processing
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Draft and revise agreements using approved templates (subcontracts, supplier agreements, purchase orders, change orders, NDAs, MSAs, SOWs) and tools (DocJuris).
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Process high-volume contract requests with a focus on turnaround time and accuracy.
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Review incoming contracts for alignment with company standards and escalate deviations per playbook.
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Incorporate approved commercial terms (scope, pricing, schedules, payment milestones, retention, liquidated damages) as directed.
Risk Identification & Escalation
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Identify non-standard clauses related to indemnity, insurance, warranties, limitation of liability, dispute resolution, and termination.
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Summarize risks clearly and route to Legal or senior management when outside authority thresholds.
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Ensure contracts align with delegation of authority and internal approval matrices.
Contract Management
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Manage contract intake, routing, approvals, execution, and archival within the system.
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Track key dates including renewals, notice periods, change orders, and compliance deliverables.
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Maintain organized contract records and ensure audit-ready documentation.
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Support reporting on contract volume, cycle time, and compliance metrics.
Cross-Functional Coordination
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Partner with the business to confirm scope and commercial alignment.
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Support regional teams across time zones to facilitate global project execution.
Process Efficiency & Quality Control
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Ensure adherence to standard templates and fallback positions.
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Contribute to continuous improvement of workflows to increase throughput and reduce bottlenecks.
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Maintain accuracy in data entry and contract metadata for reporting and compliance.
Required Qualifications
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3–5 years of experience in construction contract administration or contract specialist roles.
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Experience processing subcontracts, supplier agreements, and change orders.
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Strong understanding of common construction contract terms (indemnity, insurance requirements, lien waivers, retention, liquidated damages).
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Experience working within defined approval and negotiation authority limits.
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Proficiency in contract systems and electronic signature platforms.
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Strong organizational skills and ability to manage high contract volume under deadlines.
Preferred Qualifications
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Experience supporting multi-region or global construction projects.
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Familiarity with common industry frameworks (e.g., AIA, FIDIC, or similar standard forms).
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Exposure to government or regulated project contracting.
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Bachelor’s degree in Business, Construction Management, or related field (or equivalent experience).
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